12 steps you can take now to prepare for the General Data Protection Regulation (GDPR) which will apply from 25 May 2018.
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You should make sure that decision makers and key people in your organisation are aware that the law is changing to the General Data Protection Regulation (GDPR).
Information you hold
Document what personal data you hold, where it came from and who you share it with.
Communicating privacy information
Review your current privacy notices and put a plan in place for making any necessary changes in time for GDPR implementation.
Check your procedures to ensure they cover all the rights individuals have, including how you would delete personal data or provide data electronically and in a commonly used format.
Subject access requests
Update your procedures and plan how you will handle requests within the new timescales and provide any additional information.
Lawful basis for processing personal data
Identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.
Review how you seek, record and manage consent and whether you need to make any changes. Refresh existing consents now if they don’t meet the GDPR standard.
Start thinking now about whether you need to put systems in place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity
Make sure you have the right procedures in place to detect, report and investigate a personal data breach
Data Protection by Design and Data Protection Impact Assessments
Familiarise yourself now with the latest guidance from the Article 29 Working Party, and work out how and when to implement them in your organisation.
Data Protection Officers
You should designate someone to take responsibility for data protection compliance and assess where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a Data Protection Officer.
If your organisation operates in more than one EU member state (ie you carry out cross-border processing), you should determine your lead data protection supervisory authority. Article 29 Working Party guidelines will help you do this.
More information on the General Data Protection Regulation